Jweb-KEY Cloud Access Control

The Jweb-KEY Cloud service can be provided in 2 different ways:

• SaaS (cloud) on the Osti Sistemi server farm (service). The software, in fact, is not installed at the customer's server but in the our  Server Farm and can be used remotely with a simple Internet connection.
• For Osti Sistemi resellers: installation on their server farm, in saas mode, but for their customers (saas branded with logo and customized software name of the reseller / consultant).

Main features of Jweb-KEY Cloud:

• Jweb-KEY can manage up to 1000 company names even with hierarchical access between users (multi-company).
• The access control application Jweb-KEY automatically receives the clockings from the access control terminals (e.g. FACEDEEP 5  and C2 KA) connected via LAN (Tcp / ip PoE, Wi-fi) or with GPRS modem or router, with automatic control user, time, day of the week, due date, holiday etc. The access control detectors send data in real time to a public IP address, which can be that of our server (Saas) or that of the reseller. If the connection is not available, the detectors switch to Off-line operating mode, memorizing the clockings. When connectivity is back online they send all recorded transactions to the server.

• Advantages of the Jweb-KEY solution:

1. You can manage it from any PC on the company network, from the local office or from a remote office (an HTML browser is sufficient), or from the internet (ADSL, Saas solution).
2. The application is always available (even from home).
3. The control of system access passwords has been created with attention to security, following the privacy legislation (G.D.P.R.).

•  For each user it is possible to profile:

1. Assign supervisor rights (one or more system administrators).
2. Assign the department to manage (foreman / foreman / foreman).
3. The operational unit that will be able to manage (head of operational unit).
4. User account

• The Jweb-KEY user database can be managed both by the personnel / security office and by the remote unit manager. In fact, it is possible to attribute to the remote office manager the right to insert / modify / delete only the users belonging to his group.
• Language management: Jweb-KEY has been enriched with a multilingual platform, available in Italian (ITA), English (EN), German (DE), French (FR), Greek (GR) and Hungarian (H), however it has been designed for translation in other languages, in fact it is possible to provide the customer / reseller with the matrix (ITA / EN) for translation into another language.

Jweb-KEY access control module:

• Terminal Management: in the terminals section we find the registry part (ID, description, type, assigned color, etc.) and the configuration part (service id, relay activation time, relay for accesses / ringtones, etc.).
• Time table management: in the time table the access control terminals, defined in the previous section, are associated with a time (from ... to ...) that can be diversified for each day of the week (MON-SUN). You can define both times for weekdays and any times for access on holidays (eg managers).
• Group Management: the groups table defines the associated time table for each access control terminal configured previously (both weekdays and holiday table).
• Holidays: for each terminal, configured in the previous table, the annual holidays are associated.
• Access Management (user database): in the user database (access management section) the weekday and holiday group are defined for each configured device with the relative associations (not enabled, always enabled, or according to the time groups defined in the previous table).
• Validity date: always in the users database (general section) it is possible to define validity dates on the access control from ..... to .... (respectively date in the "Hired" field and date in the "End of Contract" field).
• Command Log: log of commands and operations performed by the operator on each device.
• Authorization list: mapping of users associated with each device with the related groups (definition of time bands and days of the week, weekdays and holidays).
• Access List: user list with access time to the configured terminals, the list can be filtered with various parameters (date, terminal, company, branch, department, user, access denied, access authorized).
• Ringtones: the option is part of the basic version of the JuniorWEB© attendance management software, but it is also present in the access control version if one or more devices need to be programmed to activate relays at preset weekly times.
• Area Monitoring: monitoring present / exiting by area, with the aim of monitoring the number of those present in each area of the structure and if, for each moment of the day, the limit of people allowed in the specific area has been exceeded (anti-crowding measures, Covid prevention19 ).
• Schedule management: for each user it is possible to manage a schedule with automatic alert at XX days (which can be parameterized) prior to the recorded period.
• Company Course Management: the module for the management of company courses allows you to first load the master data of the courses with the various types, defining among other things the date on which the course is held and the date of validity of the course itself. Then it is possible to associate the employees who are required to attend each course. Each time you access the Jweb-KEY softwre, you will be listed the expiring courses and the employees who must attend it.
• All prints can be exported in: pdf, word, excel.

Jweb-KEY has three optional modules:

• Face / Temperature Register: the visitor / employee register is located in the FUNCTIONS => VISITORS section (for now only in the license version). It allows the data recorded by the WH5001-FE, WH5003-FE, Facedeep 5 IRT e Facedeep 3 IRT termoscenners to be acquired directly from JuniorWEB©. In case of abnormal temperature detection (> 37.5 °), it is possible to activate an automatic alert by sending an email to the person in charge with the detected data (photos, temperature, etc.), or send notification to user (or group of users) on Telegram social. The procedure allows you to activate, at your discretion, a series of privacy parameters:

1. only the status (normal value / fever) is shown on the thermoscanner display, without the temperature
2. do not save visitor / employee photos in the database
3. do not save the recorded temperature values in the database (or save only the values over the threshold
4. delete elapsed records and photos recorded beyond a given number of hours.

 By accessing the register we find the two sections: visitors and employees:

1. Visitor register (unidentified users), in the FUNCTIONS menu => VISITORS => VISITORS REGISTER. The data collected are: photo, date / time, temperature, access (denied / authorized), terminal, office.
2. Employee register (identified users), in the FUNCTIONS menu => VISITORS => EMPLOYEE REGISTER. The data collected are: photo, badge, name / surname, date / time, temperature, access (denied / authorized), terminal, office. Only the clockings are automatically loaded (optionally) either on the card or on the access panel.

• Visitor Register:

1. Allows the uploading of 2 main personal data: Contact details, are the company managers able to receive the various types of visitors (e.g. representatives, suppliers, etc ...), it is possible to associate each one with the respective email to send notice whenever the visitor was registered at the reception. Reasons database: these are the reasons to be associated with the single visit (e.g. representative visit, supplier visit, maintenance, etc ...).
2. The form is found in the path FUNCTIONS => REGISTERS => VISITORS. By accessing the Visitor Register option, the receptionist enters the visitor's data, the mandatory data are: surname / first name of the visitor, name of the contact person, reason, finally date / time of entry and exit. All other data are optional: company, email, telephone, badge, notes and identification document. By entering the date / time of entry, the data is recorded and an e-mail notice is automatically sent to the contact person with all the data entered regarding her appointment. When the visitor exits, the receptionist enters the date / time of exit. Registration is complete.
3. From the visitors' entry / exit register it is then possible to select the records for: date range, visitors currently present, already exited or "not entered" (registered visitors, but not entered).
4. The register can be printed or exported in pdf / excel.

• LDAP authentication module:

1. Allows users to authenticate themselves to the program using their domain credentials.

• Program running on AWS (Amazon Web Services).
• Load balancer to ensure high reliability and scalability
• Application firewall (WAF - Web Application Firewall) to filter, monitor and possibly block malicious web traffic
• Data located in the AWS cloud region of Milan, backups and replicas also available in the AWS region of Ireland
• Mysql database.
• PHP development language.
• Responsive web design (RWD).
• User profiling (administrator, structure manager, user).
• Multilingual management.
• System logs for user tracking.
• Jweb-KEY is developed on the JuniorWEB© platform, software protected by Copyright (Siae reg. n.013075 of 28.12.2018).